NTT DATA Business Solutions
NTT DATA Business Solutions | March 12, 2024 | 5 min

How to Streamline Your Expense Management with SAP Concur

Efficiently managing expenses is paramount for organizations in Malaysia to maintain financial control and optimize spending, especially within the unique financial landscape of the country. SAP Concur, a leading expense management solution, provides powerful features and tools that are well-suited to the specific needs of Malaysian businesses. In this article, we will explore the key steps and strategies to effectively streamline your expense management with SAP Concur, ensuring improved efficiency, compliance, and cost savings within the Malaysian business context.

Assess Your Expense Management Processes

Before implementing SAP Concur, it is essential to assess your current expense management processes. Identify pain points, bottlenecks, and areas that require improvement. Evaluate your existing policies, approval workflows, and reporting procedures to identify areas of inefficiency. This assessment will help you align SAP Concur with your organization’s specific needs and tailor the system accordingly.

Implement SAP Concur's Core Features

SAP Concur offers a wide range of features designed to streamline expense management. Start by implementing the core features, such as expense entry, policy enforcement, and approval workflows. Customize these features to align with your organization’s expense policies and approval hierarchies. By leveraging these features, you can automate manual tasks, reduce processing time, and enforce policy compliance.


Leverage Expense Automation

One of the significant advantages of SAP Concur is its ability to automate expense-related tasks. Encourage employees to capture receipts digitally and use the system’s OCR (Optical Character Recognition) technology to automatically extract data. By eliminating manual data entry, you can reduce errors, save time, and improve accuracy. The automation capabilities of SAP Concur streamline the expense reporting process and ensure data consistency.

Enable Mobile Expense Management

SAP Concur’s mobile app enables employees to manage expenses on the go. Encourage your workforce to utilize the mobile app to capture receipts, submit expenses, and access travel itineraries from their smartphones. Mobile expense management improves efficiency, especially for frequent travelers or remote employees, allowing them to submit expenses in real-time and reduce reimbursement delays.

Integrate SAP Concur with Existing Systems

To further streamline expense management, integrate SAP Concur with your existing systems, such as ERP and financial management software. Integration eliminates manual data entry, improves data accuracy, and enables real-time synchronization of financial information. With seamless data flow between systems, you can streamline workflows, reduce duplication of efforts, and gain a comprehensive view of your organization’s financial data.

Leverage Reporting and Analytics

SAP Concur provides robust reporting and analytics capabilities that enable you to gain insights into your expense data. Leverage these features to track spending trends, identify cost-saving opportunities, and make informed business decisions. Generate customized reports, analyze expense patterns, and benchmark your organization’s spending against industry standards. The reporting and analytics feature of SAP Concur empower you to optimize expense management strategies.

NTT DATA Business Solutions Partnership

NTT DATA Business Solutions, as a trusted partner, can assist you in implementing SAP Concur and maximizing its benefits. Their expertise in expense management solutions ensures a seamless implementation process aligned with your organization’s unique requirements. Furthermore, they can provide ongoing support, training, and system enhancements, enabling you to derive maximum value from SAP Concur and streamline your expense management effectively.


Streamlining expense management is critical for organizations operating in Malaysia, as it ensures improved efficiency, compliance, and cost savings within the country’s distinct financial environment. SAP Concur offers a comprehensive suite of features and tools that empower Malaysian organizations to streamline their expense management processes effectively. By implementing SAP Concur’s core features, leveraging automation and mobile capabilities, integrating with existing systems tailored to the Malaysian business landscape, and utilizing reporting and analytics suited to the local market, organizations can achieve enhanced efficiency and control over their expenses. With the expertise of NTT DATA Business Solutions, a trusted partner in the Malaysian business community, organizations can maximize the benefits of SAP Concur and streamline their expense management processes effectively. For more information, feel free to reach out at [email protected] or visit our website at to embark on a journey toward elevated travel and expense management, uniquely tailored to Malaysia’s business needs.

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