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SAP Business One

SAP Business One designed specifically for small companies and midsize businesses, the SAP Business One® application is a single, affordable solution for managing your entire company– including financials, sales, customer relationships, and operations. Sold exclusively through SAP partners, it helps streamline your operations from start to finish, gain instant access to complete information, and accelerate profitable growth. A single, affordable solution to manage your entire small business – from accounting and financials, purchasing, inventory, sales and customer relationships to reporting and analytics.

SAP Business One

A complete and customizable solution – the application offers an affordable way to manage an entire business – from sales and customer relationships to financials and operations. Sold exclusively through SAP partners, it helps companies streamline processes, act on timely information, and drive profitable growth. Because every business is different, SAP Business One is designed with flexibility in mind and can be deployed on premise or in the cloud, and can be accessed any time and from any place using our mobile app.

Financial management

  • Accounting – automatically handle all key accounting processes, such as journal entries, accounts receivable, and accounts payable.
  • Controlling – accurately manage cash flow, track fixed assets, control budgets, and monitor project costs.
  • Simplified – management of fixed assets, the virtual fixed asset function frees you from repetitive manual data entry.
  • Banking and reconciliation – quickly process reconciliations, bank statements, and payments by various methods including checks, cash, and bank transfers.
  • Financial reporting and analysis – create standard or customized reports from real-time data for business planning and audit reviews.

Sales and customer management

  • Sales and opportunity management – track opportunities and activities from the first contact to deal closing.
  • Marketing campaign management – create, manage, and analyze marketing activities.
  • Customer management – store all critical customer data in one place, synchronize and manage customer contacts stored in Microsoft Outlook
  • Service management – manage warranty and service contracts efficiently, enter and respond to service calls quickly.
  • Reporting and analysis – create detailed reports on all aspects of the sales process, including sales forecasting and pipeline tracking, using time saving templates.
  • Mobilize your sales team – manage your sales information on the move with SAP Business One Sales mobile app.

Purchasing and inventory control

  • Procurement – create purchase requests, POs, and goods receipts; link purchasing documents and view document trails for audit purposes; and manage returns, additional expenses, and multiple currencies.
  • Master data management– manage detailed data in a user-friendly interface, view account balance and purchase analyses, and maintain detailed item purchasing information with price lists and tax information.
  • Warehouse and accounting integration– achieve real-time synchronization of goods receipts and inventory warehouse levels;
  • Process accounts payable- invoices, cancellations, and credit memos with a PO reference; plan your material needs; and schedule your purchases accordingly Easier, up-to-date

Production planning

  • Warehouse and inventory management– manage inventory using various costing models, maintain item master data, and use multiple units of measure and pricing.
  • Bin location management– manage stock in multiple warehouses, by dividing each one into multiple subzones, set up allocation rules, optimize stock movement, and reduce picking times.
  • Goods receipt and issue control – record goods receipts and issues; track stock locations and transfers; enable consignment, dropship, and other orders; and perform inventory and cycle counts.
  • Production and material requirements planning create and maintain multilevel bills of materials (BOMs), issue and release production orders manually or by backflush, and globally maintain prices for BOMs.
  • Efficient reporting – generate reports with timely data and display them in various formats or dashboards

Designed specifically for small businesses, the SAP Business One application is a single, affordable solution for managing your entire company – including financials, sales, customer relationships, and operations
This solution brief is available in more than 30 languages and 70 Country/Region localizations

Run your growing business smarter, faster and simpler

Speed and agility are vital to outmaneuvering larger competitors with greater resources. You need to understand the implications of every decision and action without losing momentum – or losing sight of your vision.

SAP Business One version for SAP HANA puts as-it-happens business insights into decision-makers’ hands, to help them define and focus on the right priorities. With a single platform for analytics and transactions, you can solve the seemingly unsolvable with real-time simulation and planning, and measurably boost the performance of all your key business processes.

Empower your employees to become more productive with information search capabilities and interactive analyses, and the ability to execute business tasks on the go from their mobile device. You won’t experience any dip in performance as your workforce grows and more users access the software concurrently. And it’s an opportunity to simplify your IT landscape with a single, streamlined solution that gives you big business value at a small business price.

Unlock valuable business insights

SAP Business One version for SAP HANA transforms reporting by searching your SAP Business One application data to give you the answers you need right now. Locate business data or transactional information as quickly easily as you would search the internet, then filter, sort and drill down into the results. Reports that used to take hours or days to run are compiled in minutes, if not seconds. And no matter how much data your business accumulates from any source, you can run highly complex and data-intensive analyses in real-time. Benefit from embedded analytics to gain live, in-context insights instantaneously, to inform decision-making at the moment of truth or the point of transaction, and gain deeper insight into the past, present and future of your business.

Keep your customer promises

SAP Business One version for SAP HANA includes an advanced available to promise (ATP) app that provides real-time visibility into current inventory, ordered stock, replenished stock and stock being delivered. You can immediately reserve current stock for future delivery dates and reschedule existing orders on the fly. Embed dashboards in transaction screens so front-line employees can see the data they need to make business decisions in the moment, such as customer purchasing habits or creditworthiness. Equip your sales personnel to make intuitive product recommendations from within orders and quotations based on the customer’s buying history and what similar customers were interested in.

See your cash position at a glance

For growing businesses, the quality of cash flow forecasting can make the difference between thriving or closing for good. SAP Business One version for SAP HANA includes a cash flow forecasting app that dramatically improves your cash balance visibility. In a few clicks, you can configure the calculations to track the moving parts of your cash flow: sales orders, purchase orders, down payments, recurrent postings and other critical cash-related transactions. The end result is a clear snapshot of your cash balance, taking into account thousands of documents, accounts, orders and payments, so you can ensure you have the cash you need to run your business and seize new opportunities.

Easy on the IT

SAP Business One version for SAP HANA lets you run your business on a single, affordable enterprise solution that will scale as your enterprise grows. It simplifies your IT landscape by taking advantage of in-memory computing and by delivering application, database and integration services in one platform. It will transform the efficiency of your IT team by eliminating the time-consuming data preparation, pre-aggregation and tuning tasks demanded by traditional reporting and analytics tools, while empowering business users to do more on their own. SAP Business One version for SAP HANA eliminates the layers of complexities and unnecessary business costs typical of legacy IT architecture, so your business can run simper as well as smarter. With less hardware and maintenance than traditional database solutions, you can expect lower Total Cost of Ownership, too.

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Solution Brief
A single, affordable solution to manage your entire small business.

SAP Business One is an affordable, flexible ERP system that centralizes key functions such as finance, accounting, sales, CRM, and inventory, both in the cloud and on premise. It accelerates decision-making for its 1.2 million users across 70,000 customers globally.

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