Efficient Document Center in SuccessFactors

Efficient document handling with HR Document Center Simplified

Streamline the digital delivery of employee-related documents for SAP SuccessFactors.

As organizations navigate the ever-changing digital landscape, they face many challenges and must meet the increasing demands of their workforce. To achieve this, companies have to embrace digital transformation and streamline internal processes for maximum efficiency. With the right document management, companies can digitally capture employee-related documents, such as payroll, social security notifications, or annual payroll tax notifications, and make them available in SAP SuccessFactors.

Sailing boats describing the benefits of NTT DATA products

Discover the next generation of document management

Efficient document storage: Easily upload remuneration statements, tax certificates, DEÜV certificates, and forms from SAP Payroll to SAP SuccessFactors. Documents are stored internally, and administration is simple with standard SuccessFactors functions. Admins can upload, view, sort, filter, and categorize documents hassle-free.
Significant cost savings: Revolutionizing the procedure of transmitting documents related to employees, this innovative system yields remarkable savings in both time and expenses. Reducing the demand for printing materials and eliminating shipping costs lays the foundation for significant cost efficiency and resource utilization.
Seamless integration: HR Document Center Simplified seamlessly integrates with SAP SuccessFactors, facilitating smooth system interaction. Utilizing a user interface (UI) in SAP SuccessFactors Employee Central ensures centralized access to HR documents generated from SAP HCM (payroll and time evaluation). These documents are assigned to personnel numbers and stored within SAP SuccessFactors.
Secure data access: Significant enhancements in data protection are achieved by entirely replacing the traditional mailing of sensitive information. This eliminates the risk of document loss through postal services and eliminates potential delivery delays, ensuring secure and efficient data security measures.
Mobile access: HR Document Center Simplified offers mobile accessibility, with access to SAP SuccessFactors being a prerequisite. Users have the flexibility to manage their access through either a web browser or the SuccessFactors app, providing them with the ability to stay connected and efficiently handle tasks and HR processes while on the move.

Explore the functionalities and prerequisites of a digitalized document management.

Functions & features

Document administration via SuccessFactors

Seamless document upload: Take full control of your workflow

Upload remuneration statements, tax certificates, DEÜV certificates, and other forms to SAP SuccessFactors from SAP Payroll
All applications are fully mobile-enabled via the browser or the SAP SuccessFactors app
Document storage in SAP SuccessFactors internal memory
Settings and configuration are done in SAP SuccessFactors
Administration via standard SuccessFactors functions

Specific role: Employee

Streamlined document access with document management

Streamlined document access and management for employees

Targeted search for documents
Download of employee-related documents
Mobile access via SAP SuccessFactors

Specific role: Administrators

Streamlined document access and management for administrators

Upload, view, sort, filter, and categorize documents
View total storage, download documents
Document transfer from SAP HCM

Technical requirements

You will require certain prerequisites for the implementation

SAP Business Technology Platform Integration
SAP Business Technology Platform Runtime + Bandwidth
SAP Human Capital Management (HCM)
SAP SuccessFactors Employee Central subscription for each user
SAP Integration Suite for SAP SuccessFactors solutions

As a modern employer, it is important that we will be able to meet the growing expectations of Generation Y and Z. This also includes the digitalization of paper-based processes. From now on, our payroll forms will be available digitally.

Carla Galster IT HR Team Leader, Finance & Controlling, Vetter Pharma-Fertigung GmbH & Co. KG

That's why HR Document Center Simplified is the best solution for your employees.

Efficient organization

Advanced data protection

Environmentally responsible