Over many years of business, companies generate an abundance of important documentation that must be processed. This paperwork doesn’t just take up space but also makes finding and accessing key documents more difficult. In this blog post, I will explain how a digital, automated document handling suite alleviates common challenges for modern businesses and boosts efficiency.
Take Control of Your Paperwork with Automated Document Handling
Documentation of almost every key process in modern businesses is a necessity. This includes sales, purchasing, changes in staff, and IT infrastructure modifications, to name a few. If the thousands of documents are not maintained, you could risk facing legal penalties or not having the necessary information to make crucial business decisions. This is where a digital document handling suite comes in.
Every two days now, we create as much information as we did from the dawn of civilization up until 2003.”
Eric Schmidt, Executive Chairman at Google from 2001 to 2017
Eliminate Manual Tasks to Free Up Resources
Conventional document handling requires a significant level of manual work. Many forms are filled out, reviewed, and approved by an employee on a computer. This requires attention to detail and consumes a considerable amount of time. Furthermore, copying information from business documents and creating these in e.g. an ERP system is time-consuming and error-prone.
A digital solution automates and standardizes these processes. Creating the document in the ERP system is completely automated, and if documents need to be approved this is done on a centralized platform, reducing the need for manual intervention. This minimizes the number of internal resources required and allows your staff to focus on the core business – saving time and money. Additionally, having standardized processes for document handling improves reliability and consistency, securing that your paperwork is correctly managed and stored.
Transparency and Easy Access Boosts Efficiency
When you need a key document, instant access and transparency is vital. Delays can hold up customer transactions or replying to queries – potentially costing your business money or damaging its reputation. By having a single source for the thousands of documents in your business, you ensure they are instantly available whenever and wherever they are needed. An automated document handling suite stores all paperwork in a clear and consistent format.
Turn to an Expert Partner for Reliable Guidance
NTT DATA Business Solutions works with businesses of all sizes in various industries. We have developed our own automated document handling suite module that can be seamlessly integrated into your SAP environment. The it.document handling suite supports your business throughout every stage of documentation, from file creation to processing, approval, and review.
Saving Space: A Logical Step
As your business grows, you generate an enormous amount of documentation that must be stored somewhere. While local storage may be manageable at first, this won’t always be the case and you will likely have to rent or buy more storage space.
By opting for a digital solution, you require no space whatsoever. All documents are stored digitally on a centralized platform. The issues of having documents located at different sites and paying for extra storage are completely eliminated. You can therefore make better use of the area your business already owns and reduce rental costs significantly – the first step towards optimizing document handling and becoming a paperless office.