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hr document management made easy

HR Documents Simplified – Document handling made easy

HR Documents Simplified is our innovative solution for automated and efficient document management for HR. Seamlessly integrated, it delivers the essential components needed for your HR team to succeed: Eliminates manual tasks, ensures compliance, and embraces efficiency. A user-friendly and flexible SuccessFactors extension.

All-in-one solution for efficient document handling for HR

Our flexible solution provides all the essential components to meet the needs of your HR team: HR Document Generator, HR Document Signature and HR Archive – covering every aspect of efficient document management.

Each component can be leveraged independently. Combined, they cover the needs of your HR department. This enables you to obtain a harmonized and supported HR process, ensuring compliance, and saving time spent on manual tasks. HR Documents Simplified is fully aligned with your existing SuccessFactors solution.

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Explore the efficiency of HR Documents Simplified

Automation functions

Time-consuming and manual tasks are eliminated by automation. Benefit from event-driven document generation, automated forwarding, integrated electronic signatures on employment contracts, and automated filing.

GDPR and local compliance

HR Documents Simplified enables you to be compliant with GDPR and local rules and regulations. It protects documents with dynamic authorizations, can manage retention and mandatory purge through flexible rules and notifications, supports concurrent and global employment, and displays documents directly from the HR solution.

Efficient self-service

All relevant users have access to the same version of the employee documents. Managers can retrieve team-related files such as contracts, permissions, and certifications. Employees can quickly upload and access personal documents.

Fast implementation with ready2run®

Your extension can be up and running in a matter of days. Our proven implementation framework ready2run® provides standard processes and business content – fully aligned with your technical solution.

SuccessFactors integration

The solution seamlessly integrates with your SuccessFactors solution, providing additional benefits to your investment. It operates in the same languages, employs users and employee data structures from SuccessFactors, and inherits permissions and roles.

HR Documents Simplified: Three components. One document platform.

HR Document Generator
  • Automated document generation
  • Intelligent templates that handle logic and language
  • Multiple options for flexibility and editable fields
  • Generate documents for both employees and candidates
HR Document Signatures
  • Automated process for obtaining electronic signatures on employment contracts and other documents
  • Wide range of signing methods
  • Follow-up on pending signatures
  • Easy and flexible to use based on ready2run standards
HR Archive
  • Each employee has all documents gathered in one place
  • Best practice folder structure is provided – with customer footprint options
  • Direct link to specific documents from the employee record in SuccessFactors, such as “Latest contract”
  • Automatic upload of documents upon hire
  • Reporting on “missing” documents
  • Document purge rules and cleanup
  • Extensive search with filters and full-text search
Platform
  • Manage data and process coordination across HR documents
  • Manage data coordination towards SuccessFactors
  • Manage security, permissions and access for SuccessFactors users 
  • Drive workflows

Our SuccessFactors customers have been asking for a solution to their need for better and more automated HR document management for many years. We are proud to offer this well-integrated solution at a very attractive price.

Mikael Gjesing Principal Project Manager, Human Experience Management Consulting, NTT DATA Business Solutions Denmark

Overcome these challenges with HR Documents Simplified

74%
of organizations store employee documents as a mix of paper and digital formats
17%
of organizations store their employee files in multiple locations
30-40%
of HR Managers time spent looking for information kept in filing cabinets

Are you ready for effective document handling? Then get in touch with us, today!